Minutes of the Executive Meeting of the Campbell River Minor Hockey Association
held at Strathcona Gardens on February 08, 2010.
Present: | Al Barker, Bill Boschman, Sydney Crawford, Chris McCartney, Lynn Sauer, Janet McLean, Tammy Walker, John Caffery, Cal Grunerud, Ian Robertson, Deline Robertson, and Lorraine Moreland, |
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Absent: | Joe Fornari, Jim Ernst, and Leah Brown |
1. | Call to Order: 7 p.m. |
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2. | Receipt and Adoption of the Minutes of the January 11 Meeting |
| MSC by L. Sauer and B. Boschman |
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Reports
Past President (B. Boschman)
Attended the January meeting of VIAHA with A. Barker; and, attended the pre-Olympic Women’s Ice Hockey game in Courtenay this past weekend along with the Pee Wee Girls team and the North Island Edge. Noted the supplier of the new arena time clock will be sending a mini version of the clock to the Association so that the Association can see exactly what has been purchased.
Tournament Coordinator (T. Walker)
Updated the Committee on the Atom Development Tournament held this past weekend. The tournament was successful and both Campbell River teams fared well. A brief discussion ensued regarding the proper channel for processing concerns and or complaints and it was clarified communication should start with the respective tournament coordinator and then, if necessary, to a representative of the Executive Committee. Plans for the Pre-Novice Tournament are progressing with six out of town teams participating. It was noted that Hockey Canada rosters must be completed and filed for all teams participating in tournaments, along with the rules and program for the weekend.
1st Vice President (S. Crawford)
Spoke with respect to the recently held Legends of Hockey fundraising game, which was very successful. Although all the technical requirements requested by the organizers were not initially met by SRD staff, the arena staff did provide what was needed prior to game time.
Updated the Committee with respect to discipline issues currently on the table.
Equipment Manager (C. McCartney)
Advised the Committee that the equipment provided by Kidsport was extremely well received this season and, as a result, there is little left to offer. He was advised to contact T. Perras in this regard to determine if funding was available to purchase additional equipment for the upcoming season.
Administrator (D. Robertson)
No report.
Referee-in-Chief (J. Caffery)
Addressed concerns regarding the Zamboni operator not waiting until the ice is clear prior to cleaning the ice, which presents a safety hazard. A. Barker advised he would raise the concern with SRD management at his next meeting.
He referred to a proposed clinic, mandatory for all coaches, that would provide an opportunity for the coaches to learn the important do’s and don’ts of running a hockey game. It was suggested an opportune time for such a seminar would be the coaches’ team selection meeting at the beginning of the hockey season.
2nd Vice President (J. McLean)
Although no report, enquired regarding the year-end advertisement to thank sponsors of all the Association teams. D. Robertson advised that this is something that is budgeted for and she is responsible for ensuring the advertisement is placed in local newspapers.
Rep. Coordinator (I. Robertson)
No official report; however, he reminded those present of the need to start thinking about the recruitment of coaches, etc., for the 2010/2011 season. He commented on the number of rep. teams progressing through the playoffs and looked forward to the possibility of several teams participating in the Provincials.
Ice Coordinator (C. Grunerud)
Currently working on scheduling play off ice times and advised that this coming weekend would see four playoff games. These include the Pee Wee A v. Saanich, Bantam A v. Saanich, Pee Wee B v. Tri-port, and the North Island Edge v. Port Alberni. Some discussion took place pertaining to the playoff process and how home ice would be determined as the teams progressed through the different rounds. It was noted that Vancouver Island leagues have received permission for playoffs to go a little longer because of the logistics of travel between communities.
Treasurer (L. Sauer)
Reviewed her report to 2009 December 31, which were received by this Association as circulated. She spoke with regards to a request from the NI Edge regarding finances and fundraising to support their playoff run. It was agreed that a meeting be held with NI Edge Coaches and Management to clarify the situation.
Reference was made to the AGM and the need to publish a request for any proposals for changes to the Policy and Procedures of the Association. All proposals must be received 30 days prior to the AGM, which will be held on March 23. D. Robertson will publish the Notice of Meeting and invite proposals at that time. Discussion took place regarding the need to make the Gaming Coordinator position a Director of this Executive Committee, and a proposal will be drafted to this end.
A meeting will be held on February 15th for this Committee to review the Policy and Procedures with a view to determining if any amendments are necessary.45
Gaming Coordinator (C. Stewart)
Updated the Committee on the status of the CRMHA Raffle and it was agreed that all teams be requested to participate in selling raffle tickets. C. Stewart will contact
L. Brown in order to have this communicated via the Division Managers to all team managers. The deadline for sales is Friday, February 26. A. Barker commended C. Stewart on her efforts in this regard.
President (A. Barker)
At the last meeting, A. Barker advised of a fine received for not attending a meeting. The fine has since been revoked and the Association refunded the amount in full. He updated the Committee on the impact of having players from smaller, surrounding communities playing on this Association’s rep. teams resulting in said team being bumped up one tier. Unfortunately, because of this practice, discussions have resulted in the determination that those residential waivers/carding players from outside communities will not happen. BC Hockey is anticipating closing the loophole that allows APs to play and be rostered after a certain period without being carded. While this is not expected to be voted on at this year’s AGM, if the practice continues, it will be voted on next year.
With respect to the AGM in Prince George, it was agreed this Association send four representatives.
Discussion took place with respect to the funds available to rep. teams travelling to Provincials and it was agreed that those teams be permitted to use any excess monies from fundraising to support travelling to the Provincials. Further, consideration will be given to tabling the matter of increasing the cap at the AGM for discussion with the membership.
Adjournment: the next meeting will be held on Monday, 2010 March 08 at 7 p.m.